Industries / Wholesale & Distribution

AI systems for the office side of wholesale and distribution

Hundreds of orders a week, and behind each one the same work: pricing against the customer's terms, checking stock and lead times, confirming the order, chasing suppliers, watching the accounts that are slipping. It needs people who know the customers, and it is almost entirely repeated.We build systems that take on this work, think it through properly and hand a clear conclusion back to your people. They review it and make the decision.

See an example Request a custom build

Works with your existing systems

Your data, exported any time

No lock-in

Where the repeated work sits A typical distributor

Orders Price each order against the customer's terms, margin rules and current cost, check availability, confirm it.

Purchasing Compare supplier prices, spot cost changes that have not been passed on, recommend reorder quantities.

Accounts Review each account's ordering pattern and flag the ones that have slowed down or stopped.

Documentation Order confirmations, delivery notes, invoices, credit notes and customer queries, prepared and filed.

Each follows the same logic every time. That is work software can carry.

A worked example

Pricing and confirming an order

Order processing is a good illustration of how our systems work. Each order is small; together they take up most of the sales office. The system reads the order, prices it correctly and prepares the confirmation. It does not send anything and it does not override your terms.

The same approach applies to purchasing, supplier price changes, account reviews and customer correspondence. Whatever the task, the pattern is the same: the system reads, reasons and concludes; a person decides.

It reads the order as it arrives

Email, PDF, portal, spreadsheet or a photo of a handwritten list. It identifies the customer, the products, quantities, delivery requirements, and anything unclear or missing.

It works the order through

The customer's agreed prices and terms, current cost and margin, stock and lead times, minimum quantities and substitutes. Each is checked against your rules and the customer's history.

It returns a clear conclusion

A priced order ready to confirm, with margin shown, any lines below target, any items that cannot be fulfilled as asked, and a drafted confirmation or query for the customer.

Your sales office makes the decision

The order is reviewed by someone who knows the account. They approve it or adjust it, and it goes through under their name. Their decisions feed back into how the system handles the next one.

What it means

Every order priced correctly, accounts watched, and the sales office selling

For the business

Orders are confirmed within minutes rather than hours. Margin is protected on every line, not just the ones somebody checked. Supplier price rises are caught and passed on. Accounts that are slipping are noticed while they can still be recovered.

For your people

Your sales office knows the customers and the products. That knowledge is wasted on keying orders and looking up price lists. With the routine handled, they spend their time talking to customers and growing accounts.

For your control

Every conclusion shows its working, so it can be checked. Nothing is confirmed to a customer without a person approving it. Your pricing, customer and order data stay yours and can be exported at any time. No long contracts.

Tell us how orders reach you

How many you take a week, how they arrive, and how long each takes to price and confirm. We will tell you plainly whether it is worth building for, and what it would take.

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